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INSTITUTION MANAGEMENT COMMITTEE (I.M.C.) FOR INDUSTRY INTERACTION:

                       DEPARTMENT OF TECHNICAL EDUCATION,
                          VOCATIONAL & INDUSTRIAL TRAINING,
                           HIMACHAL PRADESH, SUNDERNAGAR,
                                          DISTT. MANDI-174401.

Guidelines for strengthening of IMCs and generation, regulation of IMC funds
Genesis of Institute Managing Committee:
A Workshop on (Institute- Industry Interface for the years 2000 and beyond) was organized jointly by the DGE&T, Ministry of Labour and Employment Government of India and CII (Confederation of Indian Industry) in New Delhi on 21st January 1998.  An important objective of the Workshop was to discuss ways to increase the relevance of training conducted in ITIs.  The Workshop was attended by representatives of CII, Industries, DGE&T, State Training Directorates (7 Northern States) and Principals of selected ITIs.

The Workshop recommended several Areas in which the ITIs and Industry should co-operate.  To have effective decentralization, autonomy and to make training accountable  to users, it was proposed to constitute a high-powered committee for each ITI for carrying out the suggested activities effectively.  It was decided to take up one  ITI in each State as a pilot project based on the experience from this co-operation, more ITIs  could be taken up later on.

Accordingly, it was proposed to constitute a separate Institute Managing Committee (IMC) for each ITI having representative of Government, Industry and others.  It was also proposed to constitute a State Steering Committee at the State level which would decide the powers to be developed to the Institute Managing Committees, its functions and monitor and evaluate its performance. To start with ITIs at Ludhiana (Punjab), Gurgaon (Haryana), Solan (Himachal Pradesh, Jammu (J&K) and Chandigarh (UT) were selected as part of this pilot project as suggested by CII.

At present IMCs stand constituted in all ITIs in the State. 
 
Composition of Institute Managing Committee (IMC):

1-4  Representatives from Industry                                        -Four
5    Representative from a leading  Industry Association    -One
6    Representative from State Directorate dealing with    
      Vocational Training                                                              -One
7     Principal of ITI (Member Secretary)                                  -One
       One Senior faculty member of ITI                                     -One
9     One student representative                                              -One
10   District Employment Officer                                               -One
11   One representative of DGE&T                                         -One

ROLE AND RESPONSIBILITIES OF THE INSTITUTE MANAGING COMMITTEE(IMC) as per latest guidelines issued by  D. G .E. & T, Ministry of Labour & Employment, Govt. of India:

1. Generation and Utilisation of Finance:

     a)The IMC would be free to generate funds through various projects from industry.
     b)The IMC would encourage donors to donate funds to the institutes.
     c)These funds would be available to the IMC for utilization as decided by them.

2. Donation of Machinery & Equipments:
   
The IMC would encourage donation of machinery & equipments to the institutes

3.  Selection of Contract faculty:
     The IMC will have powers for appointment of contract faculty as and when required
.

4. Students Selection:
a)Vocational guidance about the nature of course, job opportunities and career prospects would be provided to students prior to applying for admission in ITI so that they choose right courses.
b)Introductory seminars for the fresh students (including visits to industry) may be conducted by industry to create interest and motivate them.
c)The IMC may adopt various transparent methods of selection according to the individual needs of each institute.  However, the guidelines prescribed by the NCVT should not be violated.

5. Employment:
a)The IMC will be responsible for helping students in registration.  Before passing out all ITI students will be registered with (i) local employment exchange (ii) Overseas employment cell (iii) Regional Headquarters of Industry associations (iv) Campus interviews will also be arranged.
b)Trainees will be helped by the industry to go in for self-employment through acquisition of skills relating to interaction with FIs and basic trade and commerce facilities.
c)Tracing the ITI graduates for next three years after their passing out.

6. Faculty and Staff Development:
a)IMC will identify the training needs of all faculty and staff members based on Faculty Development Forms.
b)Detailed annual and quarterly training calendars, budgets and release of personnel for training programmes will be planned by IMC     including exchange of personnel between industry and institute.

7. Mentors and One-Day Lecturers (Guest Lecturers):
IMC will nominate Mentors and One-Day Lecturers (Guest Lecturers) from industry for various trades.  One-day lecturers are specifically meant to deliver lecturer or impart practical training in the ITI.  A mentor is nominated for a student /group of students belonging to one trade,  Mentor may just discuss/guide/counsel students in the ITI or outside as per mutual convenience.  He can, however, also deliver lecture or impart practical training.  Mentors are more like role model for students and therefore, should be a good experienced skilled worker.  Mentors will play an important role in vocational guidance and career counseling as well as apprising students about latest technologies and trends in the World of Work.  Mentorship system should have great flexibility in contact between students and mentor.  The contact could even be over telephone.

8.  Seminars, workshops and exhibitions:
IMC will organize Seminar, workshops and exhibitions for mutual benefits of trainees, faculty and industry.

9. Trade Advisory Committees (TAC):
IMC may constitute Trade Advisory Committee (TAC) for a group of trades or any other committee to assist in various functions.  TAC should help IMC in issues related to improvement in effectiveness and relevance of training for a particular trade group.  TAC should have trade experts from Industry, concerned instructors, student representatives etc.  The exact composition may be decided by the IMC.

10.  Industrial Training:
a)IMC will prepare guidelines for the industrial  training with details of periods of training including projects for students and faculty.  Students of one trade may be released together for industrial training in order to avoid disruption of training in ITI.
b)IMC will also decide about the stipend to be paid to each student and faculty by the industry providing training.

11. Curriculum Revamping:
a)IMC will be allowed to revamp the curriculum of any trade above the NCVTs norms on the basis of industry needs.
b)IMC will be allowed to include new trades and discontinue the obsolete trades by following simplified procedures to the decided by DGET.

12. Equipment Maintenance:
The maintenance and replacement of the equipment at the institute will be supervised by IMC

13. Teaching Aids:
Teaching aids like working models, slides, video projections, instruction material in vernacular languages, work books, detailed job assignments of the institute will be upgraded under the supervision of IMC.

14. MIS System:
Under guidance of the Steering Committee, the Managing Committee will introduce an MIS System for each ITI.  Industry associations will provide the necessary inputs for creating such MIS System.

15. Capital Expenditure:
a)IMC will be involved in spelling out specifications for the procurement of equipment including accessories and measuring equipment.  The proposals for procurement of equipment will be cleared by IMC before orders are placed

b)The proposals of Civil works (including additions/alterations in the existing building)  will be cleared by IMC.

16. Examination Supervision:
a)Theoretical examinations will be jointly supervised by industry.
b)Practical examination and evaluation will be supervised jointly by industry and external examiner.

17. Faculty Evaluation:
a)Faculty evaluation will be done by the Steering Committee and their recommendations will carry weight and recognition.
b)Faculty Development Form will be designed by IMC which will include criteria for gradation and development of faculty.

18. Transfer for faculty:
IMC will be taken into confidence while transferring the faculty from one institute to another.

19. Faculty Deputation:
Deputation of the faculty from one institute to another will be made at the recommendations of IMC.

20. Consultancy Rules:
The rules for providing consultancy by the ITI will be laid down in consultation with the Managing Committee.

Indicators for monitoring the performance of IMC:
1)Employment rate within 6 months of completing the course
2)Student output to sanctioned capacity
   a)Admission rate
   b)Retention rate
   c)Pass rate
3)Internship/n-the-job training per student per year.
4)Average number of days of deputation of instructors in industry per year
5)Revenue generated as percentage of operating expenses.
6)Donation of machinery and equipment to ITI by Industry
7)Other cooperation between ITI and industry.
8)Time devoted by experts from industry in conducting classes or other activities in ITI.
9)Recommendations made by IMC and their implementation.

Role of Steering Committee:
a)To decide additional roles and responsibilities of IMC
b)To monitor performance of IMC
c)To encourage industries to actively participate and contribute to the development of vocational training.
d)To coordinate with State Government, DGET, NCVT and industry.

Changes/additions in revised guidelines- Roles and Responsibilities of IMCs
Clause Nos. 1(b), 2, 3, 5(c), 15(b) Added
Change made in clause 15(a)


Fund Generation by the IMCs
In conformity with the roles and responsibilities assigned to them, IMCs are at present generating funds from various sources/activities mentioned below:-

i)Fee/dues charged from trainees admitted in paid courses under NCVT in Government ITIs.  Paid courses have been started in various Industrial Training Institutes since 2003.  The fees collected from each trainee i.e. Rs.10,000/- per year for Engineering trade and Rs.7,300/- per year for Non-Engineering trade which is approximately double to the fee being charged for students seeking admission in Govt. run courses..
ii)Fee/dues charged from trainees of ITIs  upgraded as Centre of Excellence.
iii)Fee/dues charged from the trainees admitted in courses running under National Institutes of Open Schooling (NIOS).
iv)Fee/dues charged from the trainees admitted in short term/part time courses under SCVT in Govt. ITIs. 
v)Income earned through trainees for various practical jobs done for   the Industry/other agencies.
vi)Funds charged from the Industry for In-plant training of trainees.
vii)Training charges received from  SC/ST corporation/Municipal Committee/Other establishments.
viii)Any other source/scheme for generating funds deemed fit by IMC.

Maintenance of Funds:
The funds generated by the IMCs are kept in a separate bank account in the name of Principal ITI cum-Member Secretary of IMC.  A separate Cash Book is maintained for accountal of money by the Principal concerned for the purpose. The amount against the anticipated expenditure for the year is kept in the saving account and the remaining amount is kept as FDR in the bank.

Operation/Utilization of  Funds:

1. Funds charged from the trainees admitted in Courses running under NIOS (National Institute Of Open Schooling)
Funds charged from the trainees admitted in Courses running under NIOS (National Institute Of Open Schooling) in Govt. Industrial Training Institute of HP. Various ITIs are accredited as AVIs (Accredited Vocational Institutes) by National Institute Of Open Schooling (NIOS), Ministry of Human Resource and Development, Govt. of India to impart Vocational Training on week-end basis in the campus of ITIs.The direction received from the Directorate, Technical Education, Vocational & Industrial Training vide letter no DTE/PA-COS/2000/15165 dated 28/05/2001 are followed and distribution is as under: -
1. Govt. Receipt Head:       5% (Per Course)
2. I.R.G.:                              25% (-do-)
3. Raw Material:                 30% (-do-)
4. Concerned Instructor: 15% (-do-)
5. Principal/Co-ordinator:  6% (-do-)
6. Group Instructor/Asst.Co-ordinator:6% (-do-)
7. Training Assistant:          4% (-do-)
8. Workshop Attendant:      3% (-do-)
9. Chowkidar:                       3% (-do-)
10. Sweeper:                        3% (-do-)

2. Funds generated for running additional unit under self-finance scheme:
As per scheme proposed by the department and approved by the Govt. vide letter No. EDN(TE)F(9)1/2000 dated 10-06-2003 and subsequent amendment letter no. STV(IT)HF(5)-4/New ITIs/P-F /IInd Shift/03-22961-67 dated 03-09-2003, the honorarium is being paid to the staff of the Institute for additional work/responsibilities beyond office hours as per  details given here as  under:-

Existing Trade Instructor:20% of the basic pay
Principal:Rs. 300/-PM
Group Instructor:Rs 150/-PM
Math’s Instructor:Rs 100/-PM
Drawing Instructor:Rs 100/-PM
Workshop Attendant:Rs 50/-PM
Sweeper:Rs 50/-PM
Chowkidar:Rs 50/-PM
Training Clerk:Rs 70/-PM
Instructor (Contract basis by IMC):Rs 5480/-PM

3. Funds charged from the trainees admitted in Short-term/part-time Courses under SCVT
Funds charged from the trainees admitted in Short-term/part-time Courses under SCVT in Govt. Industrial Training Institute of HP. The direction received from the Directorate, Technical Education, Vocational & Industrial Training vide letter no. STV(IT)H-F (5)-4/New-ITI/P/F/STC02/30522 dated 17/12/2003 are followed and distribution is as under: -
1.Govt. Receipt Head:                5% (Per Course)
2.I.R.G.:                                       26% (-do-)
3. Raw Material:                         30% (-do-)
4. Concerned Instructor:          15% (-do-)
5.Principal/Co-ordinator:            6% (-do-)
6.Group Instructor/Asst.Co-ordinator:5% (-do-)
7.Training Assistant:                   4% (-do-)
8.Cashiar:                                     3% (-do-)
9.Workshop Attandent:               2% (-do-)
10.Chowkidar:                              2% (-do-)
11.Sweeper:                                 2% (-do-)

4. Funds charged from the industry/other agencies for Labour charges to trainees /staff
Funds charged from the industry/other agencies for Labour charges to trainees /staff and IRG for  Govt. Industrial Training Institute of HP and are distributed as under: -

(i)  For Job/Work orders:-
1.Profit as I.R.G.:                                                                        10% of total material cost
2.Labour charges/honorarium to the trainees and staff:      10%
Further distribution of part (i).2 is as underlie                       10% profit is as under:
For trainee involved:                                                                  45%
Concerned Instructor:                                                                30%
Principal:                                                                                       10%
Group Instructor:                                                                           6%
Office Suptd:                                                                                  4%
Cashier:                                                                                           3%
Store Keeper:                                                                                 2%
(ii)   Labour charges from repair/wiring work/job worksetc:-
1 I.R.G.:                                                                                           20%
2. Trainees:                                                                                    40%
3. Concerned Instructor:                                                              23%
4.Principal/Co-ordinator:                                                               8%
5.Group Instructor/Asst.Co-ordinator:                                        4%
6.Office Suptd.:                                                                               3%
8.Cashiar:                                                                                         2%
5. Funds charged from the industry for in-plant training
Funds charged from the industry for in-plant training in Govt. Industrial Training Institute of HP and are distributed as under: -
Trainee:                                                                                          50%
IRG:                                                                                                 25%
Concerned Instructor:                                                                  10%
Principal:                                                                                          6%
Group Instructor:                                                                            3%
Office Supdt:                                                                                   2%
Training Assistant:                                                                         2%
Cashier:                                                                                           2%

6. Training of candidates sponsored by SC/ST corporation/Municipal committees:
IRG:                                                                                                 10%
Concerned Instructor:                                                                  30%
Raw material:                                                                                  20%
Principal:                                                                                         15%
Group Instructor:                                                                             9%
Office Suptd:                                                                                     9%
Training Assistant:                                                                            7%

7. Funds charged from the trainees admitted in Centre of Excellence
Funds charged from the trainees admitted in Centre of Excellence under NCVT in Govt. Industrial Training Institute of HP.
The honorarium to existing supporting staff will be disbursed as per the case already submitted to the DGE&T by the Directorate vide letter No. STV(IT)HF(7)2/NCVT/03-COE-3238,3239,3240 dated 20.2.2006 and the sanction received from the DGET vide letter No. DGET-35(4)(86A)/other  charges/Himachal Pradesh/2006-CPIU-PCT- dated 21-11-2006
(i)Principal:                                     Rs. 150/-P.M. per module
(ii)Group Instructor:                      Rs. 100/- P.M. per module
(iii)Supdt.:                                       Rs. 100/- P.M. per module
(iv)Training Asstt.:                         Rs. 75/- P.M. per module
(v)Cashier:                                      Rs. 75/- P.M. per module
(vi)Store Keeper:                           Rs. 75/- P.M. per module
(vii)Workshop Attendant:              Rs. 50/- P.M. per module
(viii)Chowkidar:                              Rs. 50/- P.M. per module
(ix)Peon:                                          Rs. 50/- P.M. per module
   (x)Sweeper:                                  Rs. 50/- P.M. per module

Financial Powers:
DGE&T, ministry of Labour and Employment, Govt. Of India has been Emphasing more and more administrative and financial autonomy to the IMC's. The principal is the member Secratory of IMC. At the Present he enjoys financial powers as defined for DDO/Controlling office in HPFR i.e. Purchase of Machinery and Equipment and material and supply is Rs 5000 per item subject to maximum of Rs.20000 in a financial year. This financial power need enhancement to Rs 25,000/- Per item subject to maximum of Rs 2 Lacs for it is other than COEs. For COEs as the per memorandom of understanding sign between the state Govt. of HP throuh the Principal Secretary(TE) and Govt of India Though Director General/ joint Secretary
DGE&T, Ministry of labour and Employment, Govt of India, the power of Principal need to be ammended as under:
1.     The Principal will have the power to make small purchases upto INR 25000 (App. US $ 500 ) without seeking prior approvel of the ITI's purchase committee.
2.      The principal will have the power to award contracts to the value of INR 0.90 million (App. US $ 20000)per contract on the recommendation of the ITI's purchase committee.

Engagement of Instructor:
1. Subject to availability of funds, the Institute managing committe is empowered to engaged faculty for payment cources and also for COE.
2. The faculty so enganged will be the employ of IMC for Intents and Purposes and they will not be Employ of the Govt. and shall have no right of regularization. In case of any Dispute arising in between the employes enganged under IMC / COE leading to the litigation, the IMC willbe authority to reply for all intends ans purposes through Principal Cum Member Secretory for IMC for ITI.
3. Such employee must fulfill the educational qualifications as are required under R&P Rules for the employee serving in Govt of State for similar work.
4. These employees will be under the administrative control of the concerned Principal under the overall controll of IMC.Such employees can be assigned other duties as are considered necessary for implementation of training programmes required for ITI.

Audit and Inspection:
Audit of the Accounts Pertaining to IMC will be got conducted through the Local Audit Department(LAD) Annually.

Auction/Disposal of unserviceable items:
1. The Principal will be empowered to auction the unserviceable item purchased under the Institute Managing Committee (IMC) as per the Govt. rules and the amount collected will be deposited in Institute Managing Committee (IMC) Fund.
2. The Principal will be empowered to dispose off  the broken/ unserviceable/unsuitable  item purchased under the Institute Managing Committee (IMC) with the consultation of committee as per the Govt. rules and the amount collected will be deposited in Institute Managing Committee (IMC) Fund.

Review/ Revision of Guidelines:
These guidelines are subject to review and revision as per exigencies.

Interpretation/clarification:
1 The rules and regulations will be reviewed every three years
For this purpose Department of Technical Education Vocational & Industrial Training Sundernagar HP may constitute a high level committee.
2 If any discrepancy arises and clarification is needed for elaborating the provision of   rules framed for operating of Institute Managing Committee (IMC)Fund, the discretion of Director of Technical Education Vocational & Industrial Training Sundernagar HP shall be final.
3 Where the State Govt. is of the opinion that it is necessary or expedient to do so, it may relax any of the provisions of these rules/guidelines
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